Cover Letter Template


Contact Information

 Name of company applying to, not your own contact information

 Address of company applying to, use location specified in job posting

 Company contact info left aligned at top of page

 Insert space after company contact information then address interviewer

 by name if possible


 Keep opening greeting brief and direct

 State where you discovered job opening

 Include why you’re applying to the position

 Consider adding two or three targeted bullet points for emphasis

 Body is brief, with two or three short paragraphs


 Include professional send-off such as “Thank you for your time” or simply “Sincerely”

 Include hand written signature in addition to typed name in closing

 Include your current address after sign-off, matching address on resume


 Font is not below 10pt or exceeding 12pts

 Line Spacing is not below single spaced or exceeding 1.5

 Letter total length does not exceed one page

 Margins and borders are standardized, matching those of attached


 No colors, word art, pictures or symbols

 Double check for grammatical or spelling errors



Hannah Jones

VP Purchasing

XYZ Company

15 Main St.

Sometown, MA 55555

Dear Ms. Jones:

As an accomplished purchasing specialist with extensive healthcare industry experience, I was very interested to learn about your purchasing specialist opening. I offer eight years of experience working for ABC Company, a national home healthcare company and a billion-dollar leader in the industry. As the company’s corporate purchasing specialist, I managed:  


Purchasing functions for 115 locations. 

75 major contracts in areas including medications, supplies, equipment, furniture, uniforms, distribution and vending machines. 

A 15-member team of contractors, buyers, analysts and support staff.

Consistently recognized for outstanding performance, I saved ABC Company more than $5.3 million in 2007 alone. An expert in contract negotiations, vendor management and global sourcing, I repeatedly reduced expenditures, cost-of-sales (COS) and cost-of-goods (COG), as well as assisted with major system implementations of inventory, purchasing and tracking systems.

In 2011, ABC Company experienced a significant workforce reduction and my position was eliminated. Since then, I have remained active in the American Purchasing Society and completed courses in business ethics, contract law, the art of negotiation and supply chain management. I plan on sitting for the Certified Professional Purchasing Manager (CPPM) exam later this year.

I am confident that my ongoing studies combined with successful experience in the field will enable me to aggressively pursue cost-reduction opportunities and improve return on investment (ROI) for your company. If you agree that my skills and experience would benefit your operation, please call me at (555) 555-5555 or email to arrange an interview. Thank you for your time, and I look forward to speaking with you.


David Brentwood